How to Print Labels in Word?

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Label feature in the word comes out really handy when you are into the transport business or you have to ship things every now and then. Address labels, gift tags, shipping address, business cards, etc are some basic kinds of labels which we need in our day to day life.

Writing out the address of people manually or sticking a handwritten label on a gift wrap is too old school now a day. So why to do something manually when we know the best and easy solution to it??

Creating and printing labels on the word is one such task that can be done on our computers with just a few clicks. If you don’t how to do it, no worries, we will guide you through How to print labels in word step by step.

How to Print Labels in Word:

If you know what are the correct steps to be followed, creating and printing labels on the word is just a matter of 2 minutes. Whereas creating labels manually is too much time taking, plus the quality we get is far better in computerized labels as compared to the handmade labels.

So without making any unnecessary delay, Let’s get straight to the guide.

#How to Create Labels in Word:

The screenshot for the below steps is taken from the Microsoft word 2007. If you are using the exact  version of word as I do, follow exactly the same steps.

But if yours is a different version, you steps might slightly vary from mine. But overall process is same. So read out the below steps and create and print labels easily.

Step 1. First of all, launch Ms word on your computer. A new word document gets open by default. Don’t do anything here, just go to Mailings Option from the main menu.

Now under the Create group, click on Labels option, since we want to create labels. A screenshot to locate the options easily is given below.


Step 2. On clicking Labels, a new dialogue box will pop up. Now enter the address field, type in the address of the label, or any name or information which you would like to print on your labels.

If you have an address book stored on your computer, you can insert that too. Just click the book icon  Button image  placed on the top left in the dialogue box and navigate to the address list on your computer to insert it.

Step 3. Once you are done writing the address or any information in the address field, its time to do the formatting. To do that, select or highlight the text and right-click on it.

In the list of options, select Fonts and Paragraph to do the formatting. If you didn’t understand what I said, have a look at the screenshot.


I’m not going into the details of Fonts and Paragraph options. I assume you know the options inside those windows.

Step 4. When the formatting part is done, click on Options to customize the type and other options of the labels.


Step 5. In the Label options dialogue box, set the printer information first and set it to the one which you are using to print labels. Then come down and set the label vendor. If you don’t about it, leave as is.

Last but not the least, the third option which you need to customize is Product number. You can set it as per your requirements. Once you are done doing all the customization, click on Ok to confirm the settings.


Step 6. Under the print option, select Full page of the same label if you want same labels to printed on the whole page, or select the option Single label if you want to print the address just once. But then you will have to select the number of rows and columns if you go for the single label option.

To preview the labels and save it for the future use, click on the New Document option.


Step 7. The New document option will show the labels preview in the word document page in grids. If you don’t see the grids, you need to activate it. For this, go to the Layout option in the main menu. Under tools group, click the option View Gridlines to toggle the option on or off.


Step 8. When everything seems good in the preview, go to file menu> Save as to save the file.

You can even create the labels for the mass use via mail merge. Or if you like adding the graphics to your labels, you can do that too.

#How to Print Labels:

Once the label is created, it time to get it printed. You can print the label directly without seeing the preview, or if you want to see the preview before printing, you can do that too. Here’s how to do that.

Step 1. In step 6 in above guide, we are done creating the label. Now if you want to print your label without seeing the preview, set the printing options and click on Print directly.

This option will give the print command to your computer and your label will be printed directly.


Step 2. If you want to print labels after seeing the preview, click on New Document option. When things seem fine to you, click on the file menu and select Print option and print the label.


Step 3. If you have a label saved on your computer, navigate to it and print it like a normal document.

That’s it. You are done creating and printing the label. Now you can use this label wherever you want.

The whole process of creating and printing the labels might have taken time for the first time but as you have understood the steps now, it will not take more than a few minutes to get the job done from now on.

If you still have any doubts on how to print labels in word and create them, drop us a comment. We will reach out to you as soon as possible.


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