How to Password Protect a PDF

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PDF stands for Portable Document Format. PDF files were first created by Adobe in 1993 using the program called Acrobat. It’s a way to standardized documents look with different ways of formatting.

PDF files give you a way to generate documents that can be shared across various platforms and can be viewed by computers regardless of their OS.

PDF files may contain interactive elements like video, form fields, and annotations. It is very useful as advertisements that are included in a publication and format to exchange data.

To open the pdf file, first, you need to download the latest version of Adobe Reader. Adobe will start automatically whenever you want to open the file.

In 2016, everybody is using pdf files as a means of sharing their important documents and the protection of your documents is important, so today we will teach you how to password protect a pdf.

In this article, we are going to cover three topics, how to add a password to pdf on Windows, how to password protect a pdf on MAC and how to remove pdf password.

How to Password Protect a PDF on Windows

Step #1: First of all download the Adobe Acrobat software in your PC/Laptop. Using this software, you can add password protection to the pdf.

There are two types of password that can be added to a document, the document open password allows the user who enters the password to open the pdf, on the other hand, a permission password allows the users who enter the password to change the permission of the protective pdf so that document can be edited or printed.

Step #2: Now open the file in Adobe Acrobat and then click on the Tools button on the top as shown in the image below.

Step #3: This will take you to the Protect & Standardize section, click on Protect (located at the left corner) then click Encrypt button and select “Encrypt with password option” from the drop-down list that appears.

Step #4: Applying New Security Settings message box appears on the screen to change the security on this document, go ahead and click the Yes button to continue.

Step #5: Password Security settings dialogue box appears on the screen, after that in the Document Open section you need to click on Require a password to open the document checkbox.

Next, enter a Document Open Password into the field of the same name. (Don’t forget the password because once if you save the file, you can’t open it without password)

Step #6: You can also add a permission password that users will need to enter if they want to alter content editing permission in the PDF by checking the Restrict editing and printing of the document. A password will require to change these permission settings as shown in the image below.

Step #7: Now you can use Printing Allowed and Changes Allowed options to make changes in the pdf file.

Step #8: Next enter the password in the blank field then click the OK button at the bottom.

Step #9: Now you need to re-enter the Document open password and Change permissions password again and click OK button on each prompt.

Step #10: Then click on the Save button at the top right corner. (Most Important Step). Your PDF file is now password protected.

How to Password Protect a PDF on MAC

Step #1: Firstly, open the pdf files that you want to add password protection. Open the pdf file with the Preview application.

Step #2: Now click on the File button(Located at the top Menu bar) and select the last option Print from the drop-down menu.

Step #3: Dialogue Box will appear on the screen, there should be a small dropbox menu that says PDF, click on it and after that select the Save as PDF option.

Step #3: Another new dialogue box will appear.

Step #4: Before we save the file click on the Security Options, another Dialogue box will appear.

Step #5: Tick the box “Require Password to open document” and then enter the password (you need to type password two times because of verification purposes) then hit OK.

Step #6: Go ahead and click on the Save button.

Step #7: Now if you want to open the pdf file you need to enter the password first.

Your PDF file is now password protected, don’t forget your password because you can’t open the file without Password.

How to Remove Security From PDF

First Method

Step #1: First of all download the Softspire PDF security removal and install it on your PC.

Step #2: Now open the program and use the browse button for selecting a protected PDF file.

Step #3: Now go to the location where you have saved pdf files and then choose the file. Go ahead and check the box Password to open PDF and enter the password.

Step #4: Next you need to select a folder to save unlocked files, to do that use the Browse button as shown in the image below.

Step #5: Now click on the Remove PDF Security button after clicking, the software will show you Unlocking PDF file please wait for the message. This process will take only one minute.

Second Method

Step #1: Open the protected PDF file.

Step #2: You need to enter the password to open this file. Go ahead and click on the Lock button located on the left side.

Step #3: After clicking on the lock button, the Security Settings will open. There you need to click on Permission Details.

Step #4: New Dialogue box will open, go ahead and choose the No Security option from the drop-down list. After that click on the Change settings button, then you need to enter the password.

Step #5: This will take you to the new dialogue box, click on Next located at the bottom.

Step #6: Now on the document properties dialogue boxclick on the Change Settings button.

Step #7: In the end don’t forget to save the file. That’s it now your pdf file is unlocked.

Final Words

At the ending of the tutorial, I just want to say that after reading this tutorial you will definitely get an answer for how to password protect a pdf. If you like our article, then share it on Social Media.


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