How to Merge Word Documents

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Have you ever wondered how to merge word documents? You might have! In our daily life, the situation often occurs when it feels the need for combining the word documents into one.

If you have been using MS word, you probably have felt the need of merging up more than one document into a single word file. For instance, if you write a thesis, dissertation or book, you will create all the pages separately, like page 1, page 2 and so on.

But after, when you are done writing up all the pages and want to merge them up in one single document, how would you do that? How would you merge word documents? Probably, you will create a new document and copy all the pages one by one page and paste them into the chief doc (main document).

But let me tell you this is absolutely a wrong way of merging up the documents. This article explains how to combine Word documents into one document.

So let’s get started, and learn how to merge documents in word. 

How to Merge Word Documents

To merge up the files, you can use two ways. One by copy-pasting as I said above and another way is by creating a main document and combining them.

In this article, we will let you know to merge up the multiple files into one file in almost all the versions of MS word. No matter you use MS word 2007 or 2010, you will get to learn the procedure for all. Just keep reading the article until the end.

In order to provide you the tutorial with screenshots, I have created three-word file name file 1, file 2 and file 3. And the main file that is named with the Main file. I will merge up the file, file 1, file 2, and file 3 into the principal file that is the Main file.

Ok, so here go our guide on how to merge two-word documents. The steps are given below. Follow all the steps carefully and see how the multi-files are merged into one.

But before moving to the guide make sure to follow some prerequisites given below.

  • First of all, make sure the files you have saved are in the same extension.
  • Also, the files that you are up to merge should be in a particular order. Word will merge your files in alphanumerical order.

For example, if you have named your files as file 1 introduction, file 2 projects, and file 3 docs, then the word will combine all the files in the same order.

But if you have named your files as an introduction, projects, and docs, then the files will be sorted in alphabetical order. And the order would be docs, introduction, project.

So if you want your files to merge in some sequence, then you will have to save them with a particular order or sequence.

How to combine word documents in Word 2007 or later

The following procedure is for MS Word 2007 and later versions. If you own some older version of MS office then still not to worry, below I have covered that also.

  • In MS Word, go to the Insert menu from the top menu bar.
  • In the Insert tab, at the rightmost side, you will see an option, Object. Click on that. Don’t click on the object, but on the small arrow just beside the object option.
  • After you click on the Object, you will see two options, Object.. and Text from the file.  See the screenshot below.
  • In order to insert the file, you will need to choose the second option that is Text from the file. As sooner you click on the option a dialogue box will open. Here you will need to select the files you want to merge.

For instance, I am selecting the files named file 1, file 2 and file 3. See the screenshot below.

  • After selecting all the files you want to merge you will have to click on the insert button as shown in the above screenshot.
  • And you are done! After clicking on the insert button, all the files you selected would get merged into the main document. Now save the main file at the location you want.

This is how we merge a document to the current file or multi documents into one single file.

If you have a single file that you want to merge in the current file, then you need to open the current file first and then select the file you want to merge by going to the Text from file option.

And if you want to merge multi-files as said above, then you can press CTRL key to select multi-files in one go.

If you have an older version of MS office like 2003 or so, then the procedure of merging file would be a slight different from the previous one. The procedure to merge files in MS word 2003 is given below.

  • First of all, go to the Tools menu from the top menu bar. Here you will need to select the Compare and Merge Documents option. See the screen mentioned below.
  • When you click on the Compare and Merge Documents option, you will see, a dialogue box will open. Here you have to select the files you want to merge.
  • open the files by clicking on them and click on Insert as shown in the below screenshot.
  • That’s it. After you click on the insert option, you will see all the selected files will be opened up in the Mian MS word file.
  • Now save the file with the new name at any location you want.

Isn’t merging files in MS word is easy? Let me know your views on the guide and the procedure I have mentioned. If you have any other way other than the mentioned procedure do let us know.

Also, do drop your comments and views regarding the guide on how to merge word documents. In the case of any confusion, you can ask them without any hesitation.

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sonam

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